Outsourcing the development of SOPs supports the following strategic planning of the functional development in an enterprise.
Implementation of Internal controls with due knowledge base and appropriate perspective driven approach.
Enables decentralization of the decision making process for day to day routine repetitive and defined activities.
It reduces the response time within and between different business processes.
Facilitates change management
Helps in Benchmarking and performance measurement
Filter for identifying the deviations from standard norms
It serves as guidelines for development of application software
Facilitates the best practices across various industries to be consolidated and applied . (Please refer to our presentation on PnP’s for further elaboration on benefits, process and implementation methodology)
PROVEX Consultants have been able to meet the challenges to PnP development in the past. These issues are generally represented as follows
Ignorance of unit management personnel.
Fear of losing monopoly of information and process knowledge.
Fear of having to change the present processes which have been adopted as a matter of convenience.
A self induced conviction that the whole process may be a waste of time for the management
Fear of failure in effective Change Management
PROVEX Consultant Policies and Procedure Program is as follows
Management of P&P program : addresses reasons for P&P, areas necessitating P & P's, and types of talents needed for P&P development.
Analyzing and designing P&P: addresses approaches for planning, P&P content management, and collecting information for P&P development.
Validating and adoption of P&P’s : addresses how P&P information if verified and approved.
Implementation of P&P’s : addresses the time frames for implementation of the P&P’s, and users' awareness of P&P
Area coverage of P&P
Governance and internal control functions becomes stronger and more visible in the following areas:
Operational Guidelines and processes alignment to other functional activities
Accounting and Reporting: follows common standards of policies , practices, and disclosure requirements to board
Internal Auditing: Role and responsibility becomes more streamlined and effective
HR Management: becomes a powerful tool for recruitment, induction, regular performance appraisal, and compensation structure
Information Technology: becomes a powerful tool to achieve business objectives by enhancing process efficiency and productivity
